Executive Assistant
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Looking for a role where your organizational skills truly make a difference? On behalf of our Client in Krakow, we are looking for an Executive Assistant to support the Site Leader and the local operations team. If you have a talent for "changing chaos into order," act proactively, and thrive in a dynamic environment, we look forward to receiving your CV!
Executive Assistant
Nr ref.: 233/6/2026/AK/269079/asystentki.pl Kraków (małopolskie)What we offer
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temporary employment contract for one year
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hybrid work after the onboarding period (3 days in the office)
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An opportunity to gain experience in a global, innovative company
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work in a supportive and dynamic team
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interesting challenges and opportunities for skill development
Your tasks
- act as the right hand to our Krakow Site Leader, managing their full work schedule and workday rhythm, ensuring all tasks are actioned and prioritized effectively
- provide extensive calendar management; coordinate all internal and external meetings, including leadership/team meetings, off-sites, 1:1s, QBRs, and conference calls across multiple time zones
- handle a large volume of incoming communications, acting as a liaison for the Site Leader. Use high-level discretion and maturity when handling details of a highly confidential or sensitive nature
- plan and coordinate meetings and special events (including onsite activities). Maintain and follow up on Action Item lists coming out of leadership and staff meetings
- manage complex international and domestic travel arrangements, including multiple stops, changes, and visa applications. Process, manage, and report expenses in a timely manner according to company policy
- provide comprehensive support in preparation for meetings. Prepare key documents and briefings, and create or edit presentations as needed. Maintain organizational charts if required
- organize, prioritize, and coordinate multiple work activities simultaneously with a demonstrated ability to meet deadlines and bring order to complex situations
What we expect
- 5+ years of work experience in an Administrative/Executive Assistant capacity, specifically supporting and/or reporting to an executive or senior leadership team
- fluency and high proficiency in English (speaking, reading, and writing - C1 level minimum)
- highly empathetic, proactive, action-orientated, and a fast learner. Must possess a positive mindset and a highly adaptable attitude
- exceptional administrative skills with a proven track record of turning chaos into order. High attention to detail and excellent calendaring skills
- excellent written, verbal, and interpersonal communication skills with a high level of tact and professionalism. (A good sense of humor is highly welcome as we are a fun company!)
- thrives in a fast-paced environment. Ability to deal with ambiguity, cope under pressure, and take initiative with minimal direction
- strong ability to quickly learn new tools and applications. Exceptional skills in MS Office (Outlook, Word, Excel, PowerPoint, and SharePoint) as well as typical enterprise applications for expense, travel, procure/buy areas
- exposure to working in a multinational, high-growth organization, particularly in engineering and software product companies, is a strong plus.
- bachelor’s degree preferred
Employment agency entry number 47
this job offer is intended for people over 18 years of age
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