Administrative Assistant
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As an Administrative Assistant, you will provide high-quality administrative and operational support to leaders and teams, ensuring smooth day-to-day operations and effective coordination across multiple stakeholders. You will help drive efficiency, maintain confidentiality, and support the successful delivery of business priorities.
Administrative Assistant
Nr ref.: 277/8/2026/AK/270144/asystentki.pl Kraków (małopolskie)What you can expect from us?
- work in an international and well-known tobacco company
- salary starting from 7,425 PLN gross per month
- benefit system (OK system, Medical package)
- funding for the canteen - 270 PLN monthly
- flexible working hours
- temporary contract, with possibility of extention
- on-site work (office in Cracow, Czyżyny)
Employment agency entry number 47
this job offer is intended for people over 18 years of age
What will your tasks involve?
- manage calendars, meeting schedules, and business appointments
- coordinate internal and external meetings, workshops, town halls, and leadership sessions
- support travel arrangements and expense management in accordance with company policies
- manage correspondence, inboxes, and administrative documentation
- prepare presentations, reports, meeting materials, and business communications
- coordinate with cross-functional teams, including Finance, Procurement, Legal, Workplace Experience, and other business functions
- maintain records, databases, and administrative trackers
- support event planning and execution, including logistics and communication activities
- assist with vendor coordination and service provider communication
- ensure compliance with company policies, procedures, and confidentiality requirements
What we expect from you?
- strong organizational and time management skills
- excellent verbal and written communication skills in English
- advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint)
- ability to manage multiple priorities in a fast-paced environment
- high attention to detail and accuracy
- strong stakeholder management and collaboration skills
- professional discretion when handling confidential information
- problem-solving mindset and proactive approach
- experience supporting managers or leadership teams
- nice-to-have: Experience in an international or matrix organization, familiarity with travel and expense management systems, and event coordination skills
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